Position Number: Multiple
Location: Parkville
Role type: Full-time; Continuing
Department/School: Business Services; Chief Operating Officer Portfolio
Salary: UoM 5 - $83,159 - $95,518 p.a. plus 17% super
- Deliver end-to-end HR transactional support, managing employee lifecycle processes and ensuring system accuracy.
- Play a key role in the 2025 Workday implementation, driving process improvements and enhancing HR service delivery.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
Driven and adaptable, the HR Assist Officer will execute critical transactional HR services, powering employee lifecycle processes from onboarding to offboarding. This role demands rapid mastery of evolving HR systems, including ServiceNow, UKG, and the transformative Workday implementation in 2025. Expect dynamic responsibilities, from crafting employment offers to delivering expert HR guidance, with a sharp focus on exceptional customer service and driving continuous process improvements.
Your responsibilities will include:
- Execute precise HR transactions in Workday, manage employee lifecycle processes, and ensure data integrity.
- Generating and coordinating employment offers and contract variations, delivering exceptional customer service.
- Contributing to a high-performing team by sharing knowledge, supporting colleagues, and adapting to fluctuating workloads.
- Driving continuous improvement by assisting with system updates, process enhancements, and training initiatives.
You may be a great fit if:
You are a service-oriented professional who embodies integrity and collaboration, possessing a strong track record in HR administration. They excel in navigating HR information systems like Workday, UKG, and ServiceNow, and are adept at crafting employment documentation and interpreting HR policies. They thrive in dynamic environments, demonstrating adaptability and a commitment to continuous improvement, all while upholding the highest standards of confidentiality and stakeholder relationships.
You may also have:
- A relevant tertiary qualification and/or an equivalent combination of relevant experience and/or education and training.
- Experience working with systems such as Workday, and ServiceNow.
- Experience in preparing letters of offer, variations, employment documentation.
- Experience working with and, at times, providing advice on HR policies and processes.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – Business Services
Business Services provides a full range of class leading information technology, facilities management, finance, HR and health and safety services to all operating entities of the University. This role sits in the HR Services Group that provides specialist and transactional support across the employee lifecycle including HR administration, talent acquisition and recruitment, payroll and travel services.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Ethan Khamly via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
