Current opportunities for existing staff at Melbourne

Position Number: 0053160
Location: Parkville
Role type: Full-time; Continuing
Faculty: Science
Department: Secretariat
Salary: UoM 6 - $96,459 - $104,413 p.a. plus 17% super

• Coordinate projects and curriculum change procedures that drive innovation in curriculum and teaching practice.
• Collaborate with academic leaders, schools, and central services to deliver the Faculty’s education strategy.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment. 

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Your next career opportunity
Join the Faculty of Science as an Academic Programs Coordinator and play a central role in delivering high-impact teaching and learning initiatives. Reporting to the Manager, Curriculum and Teaching Support, you will collaborate with academic leaders, school colleagues, and central services to support and deliver projects that advance the Faculty’s education strategy.

This dynamic role will see you coordinate programs, projects, and governance processes with a focus on innovation in curriculum and teaching practice. You will also contribute to the ongoing administration of Academic Programs and Teaching Support functions, ensuring smooth and effective delivery.

Your responsibilities will include:

• Provide executive support for Committees and support for the efficient administration of academic programs including course and subject change processes and student handbook coordination.
• Work collaboratively with academic leadership, colleagues and central services to coordinate a broad range of administrative services that support effective delivery of the Faculty’s programs.
• Maintain detailed understanding of University policy and procedures to ensure that information and advice provided through the Faculty of Science is current and accurate.
• Adopt a client management approach, provide accurate advice to academic staff, Associate Deans, Program and course coordinators, about all matters related to student enrolment and teaching and learning.
• Contribute to the Faculty’s teaching and learning practices through championing successful technology solutions and identifying opportunities to enhance the Faculty’s capabilities and usage of technology.
• Work collaboratively across the wider Faculty Student and Academic Services team to support the student experience through integrated programs design.

You may be a great fit if you have:
You’ll bring strong communication skills, a strategic mindset, and the ability to build collaborative relationships with stakeholders across the Faculty and broader University. Highly organised and self-motivated, you’ll take initiative and demonstrate sound judgment in navigating complex issues. With a solutions-focused approach, you’ll thrive in a dynamic, future-oriented academic environment and contribute confidently to leadership and decision-making.

You also have:

• A relevant tertiary qualification, and experience within a student advising or administrative role, or an equivalent combination of relevant work experience, education and/or training.
• High level interpersonal skills with the ability to liaise and work effectively with a range of people across all levels of the organisation and the capacity to initiate and build strong working relationships with academic and professional staff from across the University.
• Demonstrated ability to work autonomously but also as a member of a team, working closely with stakeholders and building relationships with various departments across the University.
• Highly developed organisational and planning skills, including project / program planning, project management, communications planning, evaluation and reporting.
• Demonstrated ability to interpret and provide advice on established policies and procedures including sound problem solving skills to resolve complex and unique issues. 

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – Faculty of Science
Science at the University of Melbourne is among the most highly ranked Faculties of Science in Australia. Science is defined by its research excellence in the physical and life sciences and is at the forefront of research addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us. 

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods.  To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au.  You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit - https://about.unimelb.edu.au/reconciliation/murmuk-djerring  

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.

Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume
• Cover letter outlining your interest in the role and addressing the key selection criteria below
• High level interpersonal skills with the ability to liaise and work effectively with a range of people across all levels of the organisation and the capacity to initiate and build strong working relationships with academic and professional staff from across the University
• Demonstrated ability to interpret and provide advice on established policies and procedures including the ability to recognise when further advice from or referral to more senior staff is required.
• Demonstrated ability to prioritise workloads, organise own work and others to meet deadlines and work efficiently and accurately in a busy and complex environment with large volumes of activity.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria 

If you have any questions regarding the recruitment process, please feel free to contact Oliver Bukasa via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.