Position Number: 0062279
Location: Parkville
Role type: Full-time or Part-time options are available; Fixed-term for 12 months
Faculty: Faculty of Science
School: Melbourne Integrative Genomics (MIG), School of Mathematics and Statistics
Salary: UOM 6 $96,459 - $104,413 (pro rata for part-time) p.a. plus 17% super
- Oversee operations and administration at Melbourne Integrative Genomics, supporting staff and graduate students.
- Manage events, communications, finances, and office administration to ensure smooth day-to-day operations.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
Melbourne Integrative Genomics (MIG), hosted by the School of Mathematics and Statistics, is seeking a proactive and detail-oriented Coordinator to oversee the operational and administrative activities of MIG, providing essential support to graduate students and staff.
As the central point of coordination, you will engage with a diverse range of stakeholders across the University, leveraging your strong networking and organisational skills to ensure the smooth functioning of MIG. Your responsibilities will include planning, promoting, and supporting events, managing general office operations, processing purchase orders and reimbursements, maintaining databases and the website, and overseeing internal and external communications.
This is a front-facing role that requires a high level of efficiency, initiative, and professionalism. Reporting to the MIG Director, you will work on-site at MIG four days a week, actively engaging with members and assisting with campus events.
If you excel at managing priorities efficiently in a dynamic enviroment, we encourage you to apply.
Your responsibilities will include:
- Supporting MIG group leaders through management and decision making to ensure the implementation of strategic programs, events, and compliance with respect to finance and reporting.
- Coordination of MIG events and workshops, including coordinating program design, room booking, advertising, catering, managing registrations, organising external and internal speakers’ schedules, onsite logistics, transport, accommodation, infrastructure.
- Respond to queries independently from staff, researchers HDR students, using sound judgement to resolve queries or redirect calls as appropriate.
- Organise and coordinate the diary where appropriate, including appointments, processing enquiries and coordinating meetings for MIG.
- Maintain record keeping, data management and collection and facilitate process for efficient data collection across the University of Melbourne to ensure accurate and timely preparation of reports to relevant parties.
Who We Are Looking For
You will have a relevant experience or an equivalent combination of education and experience, along with excellent organisational and project management skills, ensuring a high level of attention to detail in planning and implementing project activities.
You will also have:
- Demonstrated understanding of the operational aspects of research centres, in relation to working with faculty and university business service providers to bring about effective outcomes;
- Strong interpersonal and verbal communication skills with the ability to relate effectively with a range of stakeholders across all levels of the organisation;
- Demonstrated ability to work independently and as part of a team;
- Experience in a university or higher education administrative setting is highly desirable.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – “Melbourne Integrative Genomics (MIG)"
https://sites.research.unimelb.edu.au/integrative-genomics
Melbourne Integrative Genomics (MIG) is a cross-disciplinary initiative at the interface between biology, mathematics and statistics at the University of Melbourne.
MIG is a leading institution where we use innovative mathematical and computational approaches to answer pressing questions in biology and biomedicine. MIG, which was founded in 2017, fosters a vibrant environment for collaborative research and education.
The University of Melbourne's School of Mathematics and Statistics is one of Australia's leading mathematics and statistics schools. It has achieved this status through the high quality of its research and teaching programs. The School offers a wide range of subjects to undergraduate and postgraduate students and is involved in aspects of community life that impact on the interests of the School and the discipline.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information - Murmuk Djerring Indigenous Strategy 2023-2027
Join Us!
If you feel this role is right for you, please apply with the following documents:
Cover letter addressing the following key attributes:
- Project and operational management, including demonstrated experience with research centres and university operations, as well as database management and record-keeping.
- Stakeholder engagement and communication, with experience in community-focused work and engagement.
- Technical and digital proficiency, such as updating website content.
- If you are interested in a part-time arrangement, please indicate your preferred working days in your application.
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: 20 March 2025 11:55 PM Australian Eastern Daylight Time (AEST) / Melbourne time zone.
Position Description:
0062279_Office Coordinator_PD (Accessible Word Document).doc
0062279_Office Coordinator__PD.pdf
