Current opportunities for existing staff at Melbourne

Position Number: 0042722
Location: Parkville
Role type: 0.8 FTE-1FTE; Continuing
Department: Advancement, Communications and Marketing
Salary: UOM 7 – $106,432 – $115,211 p.a. plus 17% super

• Design, develop, and distribute annual gift financial reports

• Work with experienced fundraising experts in a dynamic team

• Brilliant benefits and a flexible hybrid work environment! 

About the Role 
As a Senior Coordinator, you will play a vital role in ensuring best practices for gifts and funds management across the University. Central to this is your coordination of the Annual Gift Financial Reports (GFR) Program, which provides donors—particularly those with long-term invested gift accounts—assurance of the sustained impact of their contribution.

Working collaboratively with teams including Finance, Gift Compliance, Donor Relations, and benefiting areas, you will collect and review data, as well as design, develop, and distribute annual gift financial reports. This role is pivotal in fostering trust and transparency with donors while upholding the University’s reputation for stewardship excellence.

You will also coordinate the annual program review process, ensuring timely and high-quality reporting at the close of each cycle. You will proactively manage prioritised gift accounts and maintain a commitment to meeting deadlines, as well as contribute positively to the culture and success of the Gift Operations team. 

This role is an excellent opportunity for someone looking to launch their career in the donor and fundraising sector. You will gain invaluable experience in understanding the intricacies of financial reporting and working alongside a dynamic team that supports your professional growth and development!

• Coordinate the collection and review of quantitative and qualitative data; and coordinate the design, production and distribution of annual gift financial reports

• Collaborate with internal stakeholders to achieve timely and meaningful information collection, providing a first review of information collected for quality, and further investigation where appropriate

• Partner with colleagues in Finance to monitor the capitalisation of gifts to long-term invested funds and the allocation of expenses to those accounts

• Develop deep subject matter expertise in using the applications and databases used in coordinating gift financial reporting, and contribute to requirements specifications for future system enhancements

 
Who we are looking for 
We’re looking for individuals with excellent interpersonal and communication skills, enabling you to build strong relationships with diverse stakeholders. Strong organisational skills to meet tight deadlines are essential, along with exceptional written communication skills to craft and refine statements tailored for a donor audience.

Your background could be in finance with strong writing skills; the communications and marketing industry; or investor relations, bringing transferable skills to excel in this role.

You will also have:

• Excellent planning skills with superb task tracking and management, and liaising with a wide variety of stakeholders

• Excellent attention to detail, particularly in relation to the collection and review of qualitative and quantitative data

• Strong capability in working with large data sets, particularly using Excel

• Demonstrated ability to maintain confidentiality and use discretion

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Advancement
The Vice-President (Advancement, Communications and Marketing) leads the Advancement, Communications and Marketing team. Advancement works with colleagues across the University and its affiliates to facilitate mutually beneficial relationships between the University and its alumni, friends and benefactors. Communications and Marketing formulates and leads strategies in support of the University of Melbourne’s overarching strategic plan, Advancing Melbourne.

 
University of Melbourne Advancement is a catalyst for change. We facilitate and sustain mutually beneficial relationships between the University and its alumni, friends and donors. We work collaboratively with colleagues across the University to enable lasting societal impact through the power of research, education and community engagement.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page! 

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Ivanka via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.