Position Number: 0041916
Location: Parkville
Role type: Full-time; Continuing
Faculty: Business and Economics
Department/School: Strategy, Planning and Resources
Salary: UOM 6 – $96,459 – $104,413 p.a. plus 17% super
- Provide executive support, project management, and HR coordination to ensure the effective operation of the Faculty and its strategic initiatives.
- A central role combining executive assistance, stakeholder collaboration, and strategic project support within a dynamic academic environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Faculty Executive Coordinator is a pivotal role within the Strategy, Planning and Resources team, providing critical administrative support to the Dean's Office, SPR, and Academic Services. This diverse role demands a highly organised and adaptable individual to manage a wide range of responsibilities, from executive support to project management and stakeholder liaison. The ideal candidate will be a self-starter with a strong work ethic, excellent communication skills, and a passion for delivering exceptional service.
Your responsibilities will include:
- Providing comprehensive support to the Dean's Office, SPR, and Academic Services, including executive assistance, project management, and coordination of key initiatives.
- Managing a range of internal HR type services, such as induction, performance reviews, promotions, recruitment, and employee lifecycle processes.
- Collaborating with key stakeholders to ensure the smooth operation of the Faculty, including coordinating meetings, preparing reports, and supporting strategic initiatives.
Who We Are Looking For
We are seeking a highly organised and detail-oriented individual with excellent communication skills. The ideal candidate will be able to work independently, prioritise tasks effectively, and collaborate with a diverse range of stakeholders. Strong problem-solving skills and the ability to maintain confidentiality are essential.
You will also have:
- Completion of a relevant tertiary qualification in an appropriate field or an equivalent combination of relevant experience and/or education/training.
- Advanced Microsoft Office skills especially Outlook, Word and Excel are critical to the role. An eagerness to learn new applications are highly desirable.
- Previous administrative experience in a tertiary education environment or similar educational institution is also desirable.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Strategy, Planning and Resources
The Strategy, Planning and Resources team provides expertise and leadership to ensure that the Faculty and its Departments achieve their strategic and operational goals and objectives. It does this by:
- Development, implementation, monitoring and reporting of the Faculty’s strategy and business planning.
- Leadership and oversight of the risk management for the Faculty within the University’s risk management policies, systems and processes.
- Ensuring that the faculty efficiently and effectively allocates its teaching capability, human capital, financial resources and infrastructure to achieve the Faculty’s strategic objectives.
- Leveraging the resources and capabilities of university professional shared services to enable the Faculty to deliver on its operational and strategic goals.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
