Position Number: 0061973
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Salary: UoM 6 - $96,549 - $104,413 p.a. plus 17% super
- Shape faculty administration / Collaborate with top academics / Implement cutting-edge AI solutions
- Apply now to elevate your administrative career and drive innovation in higher education
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
As a Senior Administrative Officer in the Faculty of Medicine, Dentistry and Health Sciences, you'll play a crucial role in supporting high-level academic leaders and driving operational excellence. You'll have the opportunity to leverage cutting-edge AI tools, implement innovative administrative solutions, and contribute to a dynamic team environment. This role offers you the chance to shape your position, continuously improve processes, and make a significant impact on faculty operations.
Your responsibilities will include:
- Provide Executive Support: Manage complex diaries, prioritise schedules, and handle confidential communications for Associate Deans and faculty leadership.
- Drive Process Improvement: Continuously enhance workflows and administrative systems, leveraging AI tools to optimise efficiency and drive innovation.
- Deliver High-Quality Administrative Services: Manage procurement, travel arrangements, committee support, and project administration with precision and professionalism.
- Foster Collaboration: Actively participate in team tasks, share insights, and build strong relationships across the faculty to support a culture of mutual support and innovation.
You may be a great fit if:
You are a proactive and adaptable professional with exceptional organisational skills, a forward-thinking mindset on generative AI, and the ability to handle complex administrative tasks with discretion and efficiency in a fast-paced academic environment.
You may also:
- Have a degree or diploma in a relevant field with substantial experience in administrative roles.
- Possess advanced proficiency in Microsoft Office Suite, including emerging tools like Copilot.
- Demonstrate strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
- Have exceptional written and verbal communication skills.
- Show a commitment to innovation and continuous improvement in administrative processes.
- Be highly resourceful, with the ability to work both independently and collaboratively.
- Have experience in managing confidential information with discretion and integrity
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team – Faculty of Medicine, Dentistry and Health Sciences
Join a world-leading faculty at the forefront of medical, biomedical, and health science innovation. The Faculty of Medicine, Dentistry and Health Sciences at the University of Melbourne is renowned for its research excellence, cutting-edge teaching, and policy leadership. As Australia's leader in clinical, pre-clinical, and health sciences, we offer a dynamic environment where you'll contribute to groundbreaking research and education that shapes the future of global health.
Our faculty thrives on partnerships, collaborating with prestigious health research institutes and clinical partners across Victoria. You'll be part of a vibrant ecosystem that includes the Doherty Institute, Nossal Institute for Global Health, and connections with leading organisations like WEHI and the Peter MacCallum Cancer Centre. With over 6,000 staff members, 11,000 students, and 140 courses, we offer unparalleled opportunities for growth, learning, and impact. Join us to advance your career while making a real difference in health and wellbeing outcomes for communities worldwide.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Vanessa via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
