Position Number: 0065744
Location: Parkville
Role type: Part-time; Fixed-term for 6 months
Department/School: Museums and Collections
Salary: UoM 5 - $83,159 - $95,518 p.a. plus 17% super
- Contribute to Melbourne's cultural fabric, Collaborate with diverse stakeholders and Develop valuable event management skills
- Apply now to be part of an innovative team delivering world-class events in unique University spaces
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
As an Events Officer in the Museums and Collections Department, you'll play a crucial role in delivering key events and managing third-party bookings across the University's prestigious cultural venues. You'll gain invaluable experience in end-to-end event management, from client liaison to on-site coordination, while contributing to the University's strategic cultural goals. This role offers you the chance to work in a collaborative environment, engaging with diverse stakeholders and shaping Melbourne's cultural landscape.
Your responsibilities will include:
- Planning and Delivering Key Events: Work with internal stakeholders to organise events and activations across Museums & Collections venues, aligning with departmental priorities.
- Managing Third-Party Bookings: Provide comprehensive customer service for space hire, including generating quotes, conducting site visits, and managing client budgets.
- Coordinating Event Operations: Liaise with internal teams to ensure high-quality event delivery, including booking staff and managing venue preparations.
- Maintaining Efficient Systems: Administer bookings using event management software, maintain accurate records, and contribute to process improvements.
You may be a great fit if:
You are an experienced events professional with strong organisational skills, excellent customer service, and the ability to work both independently and collaboratively in a dynamic cultural environment.
You may also:
- Have experience in the events industry, with the ability to lead teams and deliver on goals.
- Possess strong administrative skills, including managing client financials and maintaining accurate records.
- Demonstrate excellent organisational abilities and the capacity to prioritise tasks effectively.
- Have a customer-focused approach and commitment to delivering high-quality outcomes.
- Be proficient in using booking and scheduling systems.
- Exhibit strong communication and interpersonal skills.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – Museums and Collection
The Museums and Collection Department aims to build a collaborative and flexible network around the University’s cultural assets to enable students, staff members local and global communities to gain knowledge and understanding of contemporary and traditional cultures, scientific discovery and creative practice.
The objectives of the Department are as follows:
- To further the University’s academic mission through new pedagogical and engagement opportunities;
- To respect the past and lead into the future by providing a platform for students, staff and communities to gain access and an understanding of the contemporary and traditional cultures, values and knowledges of Indigenous Australians, and
- To serve the community within and beyond the campus boundaries by capitalising on the University’s substantial cultural estate to build a global reputation, student and public engagement.
The Department sits within the Strategy and Culture Division of The University of Melbourne which includes Policy and Government Relations; University Governance; Strategy, Planning and Performance; Community and Cultural Partnerships; Marketing and Communications; and HR & OHS. The Vice-President (Strategy and Culture) works closely with the deans and other members of the University’s.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Ethan Khamly via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
