Position Number: 0064661
Location: Parkville
Role type: Full-time; Fixed-term for 7 months
Department/School: Legal and Risk; Chief Operating Officer Portfolio
Salary: UoM 5 - $83,159 - $95,518 p.a. plus 17% super
- Deliver comprehensive administrative and legal matter management support to MDHS and STEM Directors and their teams.
- Utilise advanced computer skills and strong organisational abilities to ensure seamless operations and efficient support in a dynamic environment.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
This role is pivotal to the Legal and Risk Administration team, delivering exceptional support to MDHS and STEM Directors and their teams. By managing the lifecycle of legal matters, including case file management, document processing, database updates, and administrative tasks, this position ensures seamless operations and efficient support for the Legal Services portfolio.
Your responsibilities will include:
- Diary and Administrative Support: Managing executive calendars, providing administrative support, and coordinating internal/external communications.
- Legal Matter Management: Overseeing the legal matter lifecycle, including high-level triaging of incoming matters, document management, database updates, and client liaison.
- Operational Support: Contributing to team efficiency through administrative tasks, project support, and financial management and continuous improvement initiatives.
You may be a great fit if:
We seek a highly organised and service-oriented individual with strong administrative and interpersonal skills. Ideal candidates possess advanced computer proficiency, exceptional attention to detail, and the ability to thrive in a fast-paced environment. Experience in legal or higher education settings is preferred but not essential. Previous experience with paralegal duties also highly regarded. The successful candidate will be a collaborative team player with a proactive approach and the ability to handle confidential information with discretion.
You may also:
- Relevant tertiary qualification and experience, or a combination of relevant experience and education/training.
- Previous experience working as legal assistant or legal secretary.
- Advanced skills in a range of computer applications, including email, electronic calendars, word processing, spreadsheets and databases, document management systems and the ability to learn new applications, with a focus on document management.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – Legal and Risk
Legal and Risk delivers high-quality, integrated, expertise-based professional services and advice to facilitate agile decision making and enable external compliance in support of the University’s operations and purpose.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Ethan Khamly via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
