Position Number: 0042666
Location: Southbank
Role type: Full-time; Continuing
Faculty: Fine Arts and Music
Department: Academic Support Office
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
This position is a professional development opportunity for University of Melbourne staff. Only current Continuing, Fixed-Term, and Casual staff are eligible to apply.
About the Role
The Faculty of Fine Arts and Music at the University of Melbourne is seeking a Senior Timetabling Officer to play a pivotal role in shaping the academic timetable and space management strategy.
This role is central to ensuring the efficient use of space and resources, supporting academic staff, and enhancing the student experience. Working within the Timetabling and Room Bookings team, you will lead the development and implementation of processes that align the Faculty’s specific scheduling needs with broader University protocols.
An excellent communicator, you will engage with academic staff, infrastructure teams, and campus services to design and deliver timetabling solutions that support teaching, learning, and other Faculty activities.
This is an exciting opportunity to contribute to the Faculty’s operational excellence while supporting our staff and students.
Your responsibilities will include:
- Coordinate academic subject timetabling, class registration configuration, ad hoc and external bookings in consultation with academic and professional staff within the Faculty.
- Apply University policies, processes and systems for the effective management of timetabling and scheduling functions.
- Supervise staff members (ongoing and casual) by providing in-depth system, process and policy training and ongoing support.
- Effective representation on central University timetabling working groups including practice leader groups.
- Actively contribute to the development and implementation of local department teaching and learning space management plans, so that teaching space and subject timetabling offers optimal learning experiences for students.
- Support communication channels between faculties, departments and central services in relation to planning for future space requirements as they relate to the academic programs and examination timetables;
Who We Are Looking For
We are looking for a highly organised professional with proven experience in timetabling or scheduling within complex environments. You will bring strong project coordination skills, the ability to collaborate with diverse stakeholders, and technical proficiency in computing and database systems.
Your excellent organisational skills, attention to detail, and ability to manage competing priorities will shine, along with your interpersonal skills to foster productive relationships in a creative arts setting.
You will also have:
- A degree with subsequent relevant experience or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in timetabling and/or scheduling within a large complex environment
- Experience in planning and coordinating annual projects and the ability to collaborate with stakeholders in the development and achievement of specific goals and objectives.
- Technical proficiency in general computing and the use of databases and the ability to learn and implement software systems and solutions.
- Highly developed organisational skills and capability for multi-tasking and prioritisation, problem solving and effective time management.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Fine Arts and Music
With an energetic and innovative culture, the Faculty of Fine Arts and Music is the proud home of the Victorian College of the Arts and the Melbourne Conservatorium of Music. Studying with us, working with us, or simply coming for a visit, you will enjoy the creative cultural outputs of our brilliant students and staff, as well as the beautiful purpose-built Southbank campus on which we are situated.
The Faculty is a place for creative people to come together to expand their minds and experiences, through which they become part of a world-wide community that motivates cultural growth. In short, we believe in the power of the artistic mind to effect change and we welcome you to share in that adventure.
Be Yourself
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Ana Gencic via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: SUNDAY 26 JANUARY 2025 11:55 PM Australian Eastern Daylight Time (AEDT)
Position Description: 0042666_Senior Timetabling Officer_PD.pdf
Position Description
