Position Number: 0064350
Location: Parkville
Role type: Part-time (0.4 FTE); Fixed-term for 12 months
Faculty: Arts
School: Asia Institute
Salary: UOM 7 – $106,432 – $115,211 p.a. plus 17% super (pro rata)
- Take a leadership role in managing financial planning, infrastructure, resource allocation, and special projects within the Asia Institute
- Provide expert guidance on operational matters to ensure smooth and efficient school administration
Only current Continuing, Fixed-Term, and Casual staff are eligible to apply.
About the Role
The School Operations Coordinator plays a key role in supporting the School Manager and ensuring the smooth delivery of essential administrative and operational activities. As part of the core professional team, you will oversee financial planning, infrastructure, resource management, and special projects, while providing expert guidance on operational matters.
This dynamic role offers the chance to contribute to the school’s success through effective coordination, supervision, and strategic support, making it ideal for someone with a passion for organisation and operational excellence.
Your responsibilities will include:
- Provide high level support to the School Manager to identify, review, adapt and implement new processes and workflow tools, within the context of continuous improvement and innovation.
- In conjunction with the Head of School and School Manager, support the development of the annual operational and workforce plan.
- In conjunction with the School Manager, identify key areas for professional casual support to advance the School’s strategic and operational plans.
- Confidently identify and oversee appropriate University processes for engaging external service providers across teaching and research. Provide advice and manage the process of issuing contracts, invoicing, manage pay schedules and triage ad-hoc queries.
- In consultation with the relevant School Manager, support School transactional finance activities, such as; coordinating internal journal requests, creating local accounts, monitoring expenditure, overseeing purchasing and procurement, investigating and resolving local financial queries and casual pay issues.
- Provide high level advice and triage queries received from the School community. Investigate solutions, audit accounts and develop self-service materials in collaboration with the relevant Faculty or University Business Units.
For further information regarding responsibilities and requirements, please refer to the attached PD.
Who We Are Looking For
We are looking for a skilled professional with experience in financial systems, strong analytical and problem-solving abilities and the capacity to provide accurate advice within guidelines. You'll thrive in a dynamic environment, excelling at project management, communication, and building relationships across all levels.
You will also have:
- A relevant tertiary degree with subsequent relevant experience, or an equivalent combination of relevant experience and/or education and training.
- Demonstrated experience with financial systems, an ability to understand the University’s Chart of Accounts and Budget Allocation Model.
- Proven ability to interpret policies and procedures in order to provide accurate advice and complete tasks appropriately within a framework of broad guidelines.
- Demonstrated ability to effectively supervise staff and work successfully in a team environment and be flexible in handling varied and complex work assignments.
- Demonstrated analytical and problem-solving skills with an ability to exercise judgement, deliver creative solutions and negotiate outcomes.
- Strong organisational and project management skills with the ability to set priorities and meet deadlines, with a proven capacity to work on multiple projects simultaneously and thrive in a fast paced, changing environment.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
Your New Team
The Faculty of Arts is a leading academic community dedicated to exploring and understanding the complexities of our ever-changing world. Our five schools, including the Asia Institute, School of Culture and Communication, School of Historical and Philosophical Studies, School of Languages and Linguistics, and School of Social and Political Sciences, house renowned researchers and intellectually engaged students. We embrace diversity and inclusion, actively welcoming and valuing the unique contributions of individuals from all backgrounds to achieve our vision.
The Asia Institute is the home of studies in Asian languages and societies. Our academics are at the forefront of research into the intellectual, legal, politico-economic, cultural and religious traditions and transformations.
View more about Asia Institute here.
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience*
*A response to each of the Selection Criteria is not required, however you may make a brief statement as to how your skills and experience make you a good fit for the role.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement.
Please reach out to the contact person on the Position Description or the Portfolio Manager if you have any questions, require reasonable adjustments or wish to discuss the roles in further detail.
If you require any assistance with the application process or experience any issues with the application portal, please reach out to Talent Partner, Ana Gencic at ana.gencic@unimelb.edu.au
Applications close: SUNDAY 22 DECEMBER 2024 11:55 PM Australian Eastern Daylight Time (AEDT)
Position Description: 0064350_School Operations Coordinator_PD.pdf
This role requires current valid work rights for Australia.
Position Description
