About the Role
As a Timetable Analyst, you'll play a pivotal role in ensuring the smooth operation of examinations by collaborating with the Team Lead, Data and Systems to create semesterly timetables and leveraging the capabilities of Exams Manager by Databee (Filemaker solution). You'll be responsible for configuring, testing, and analysing the system's functionalities across various scenarios. Additionally, you'll liaise with internal stakeholders to design integrations, test data flows, and assist in data mapping. Furthermore, you'll conduct insightful reporting on Examinations and Graduation activities, performing data analysis to identify potential errors impacting these processes.
Your responsibilities will include:
- Managing the data lifecycle for examinations: sourcing, cleaning, transforming, and analysing data – including venues and subject delivery modes – to prepare the Examinations System for simulations and smooth operations.
- Running timetable simulations to determine the viability of different delivery models.
- Spearheading the creation of examination timetables, including designing the process, documenting procedures, and training team members for efficient execution.
- Contribute to graduation success (August & December) by scheduling students, managing communication data, and ensuring smooth ceremony data flow.
We seek a highly motivated Database Management professional to join our team. You'll possess exceptional communication skills, fostering collaboration with key stakeholders across various departments. A commitment to detail and accuracy is paramount, as is a continuous improvement mindset and an innovative approach to problem-solving. Thriving in a fast-paced environment, you'll demonstrate strong teamwork, focus, and productivity while maintaining composure under pressure. Your keen analytical eye will identify opportunities for database optimisation through trend analysis, ensuring continuous improvement. This is a perfect role for a detail-oriented individual who thrives in a collaborative environment.
- Relevant tertiary qualification with relevant experience, or an equivalent combination of relevant experience and education/training
- Demonstrated experience in producing a timetable in dedicated software or similar large-scale mathematical exercise/modelling
- Experience in manipulating and analysing data, and speaking to/presenting insights to inform operations
- Knowledge in database management, Power Query, Power BI, Python, utilising APIs/web services or VBA/advanced Excel formulas is desirable
Please note you will be required to work intensively during peak periods, outside of normal working hours. Leave my not be available during this time.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services - Graduations and Examinations
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
The Graduations and Examinations team delivers large-scale, high impact events and are governed by regulations, policy and academic integrity with students at the core of all decisions.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
