Job no: 0034133
Location: Parkville
Role type: Full-time; Fixed term for 12 months
Faculty: Faculty of Education
Salary: UOM 6 $96,459 – $104,413 p.a + 17% super
- Play a pivotal role in ensuring the smooth operation of the Office of the Dean.
- Provide invaluable support to the Dean's daily activities.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
Provide exceptional administrative and executive support to the Dean while collaborating closely with the Deputy Dean and Executive Director to ensure smooth daily operations. Coordinate communications, manage the Dean's diary, and serve as the first point of contact for all internal and external enquiries. You will schedule meetings, arrange travel, and handle important correspondence, enabling the Dean to focus on strategic leadership. This is a fantastic opportunity to be at the heart of decision-making and make a significant impact.
Your responsibilities will include:
- Delivering high-level, confidential executive support for the Dean, including managing diaries, arranging internal and external meetings, and coordinating conferences and travel.
- Coordinating the Dean’s daily correspondence, including emails, ensuring timely and efficient handling of all matters.
- Preparing a daily briefing pack for the Dean, including the schedule and relevant meeting papers. Ensuring that documentation needing the Dean's signature is properly prepared and includes appropriate briefing materials.
- Providing Executive Officer support for high-level committees and meetings, including preparing agendas and papers, taking minutes, distributing materials, and recording Action Items.
Who We Are Looking For
You are a highly independent and self-motivated professional with a proven track record in supporting senior leadership committees, and an ability to innovate and adapt within the administrative realm. You exercise sound judgement, initiative, and diplomacy in all interactions, demonstrating flexibility, self-motivation, and a commitment to teamwork. Your strong written, oral, and interpersonal communication skills enable you to collaborate effectively with colleagues and contribute meaningfully to team objectives.
You also have:
- A completed degree accompanied by relevant experience and/or a comparable blend of pertinent experience and/or education/training.
- Proven experience in delivering administrative support at an executive level.
- Demonstrated experience in organising and scheduling complex meetings, which includes coordinating meeting requests and invitations for both internal and external stakeholders, as well as compiling the necessary meeting documentation.
- Capability to handle logistics, including arranging domestic and international travel for executive staff.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Education
The Faculty of Education fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. The Faculty of Education stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing our resources and expertise as part of collaborative efforts to build a resilient, equitable and sustainable future.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
If you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
