Job no: 0062981
Location: Parkville
Role type: Full-time; Continuing
Department: Office of the Provost - Indigenous Partnerships Team
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
- Provide executive support for key governance committees and manage events
- Join a culturally supportive and Indigenous-led Team!
- Brilliant benefits and a flexible work environment!
Only Indigenous Australians are eligible to apply as this position is exempt under the Special Measure Provision, Section 12 (1) of the Equal Opportunity Act 2011 (Vic).
The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.
About the Role
As Project Officer Indigenous Partnerships, you will be an essential member of the Indigenous Partnerships team. Reporting to the Associate Director and providing project coordination and administration support to the team to support the delivery of partnership programs and projects. You will organise and manage events and team meetings, provide executive support for key governance committees, prepare communication materials in collaboration with strategic communications, create reports and presentations and monitor and develop progress reports to track progress on key deliverables.
We pride ourselves on being a supportive team that fosters professional development. This role goes beyond administrative tasks, offering you the chance to participate in a variety of impactful projects. Join us and contribute to meaningful change!
Your responsibilities will include:
- Providing project coordination support to the Indigenous partnerships team including organising and facilitating events and team meetings, perform secretariat for key governance committees, creating reports and presentations
- Providing communications support including drafting of communications and working with strategic communications team to liaise on content and broader communication required by the team
- Supporting team leadership with organisation and prioritisation of meetings
- Support document preparation and administration for partnership reviews
Who we are looking for
We are looking for someone with excellent time management and organisational skills and strong attention to detail. You will have excellent interpersonal skills, including verbal and written communication skills, with demonstrated ability to prepare briefing notes, answer correspondence, prepare agendas and minutes and assist with the drafting of documents with a high degree of accuracy. Your ability to exercise judgment, maintain a high level of discretion, confidentiality, and initiative will be vital to the role.
You will also have:
- Strong experience in coordinating administrative support tasks including multiple diaries and resources (rooms; video links etc) for group meetings, contacts and email organisation, and events
- A demonstrated ability to communicate and collaborate sensitively and effectively with Aboriginal and Torres Strait Islander students, staff, Elders, and Indigenous community organisations
- Knowledge and understanding of Aboriginal and Torres Strait Islander communities and cultures
- Excellent computer skills including extensive experience using an electronic diary management system and knowledge of the Microsoft Office
- Experience in managing invoicing will be beneficial
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – “Office of the Provost - Indigenous Partnerships Team“
The Indigenous Partnerships Team sits within Chancellery’s, Office of the Provost within The University of Melbourne. The Indigenous Partnerships Team’s purpose is to further the University’s academic mission through strategic and focused place-based partnership initiatives and to serve the community within and beyond our campuses by harnessing the University’s convening power and academic expertise for purposeful partnerships, outcomes and impact locally and globally.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
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Position Description
