Job no: 0062305
Location: Parkville
Role type: Part-time 0.6 FTE; Continuing
Department/School: Murrup Barak
Salary: UOM 7 - $102,338 - $110,780 p.a. plus 17% super
The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.
Only Indigenous Australians are eligible to apply as this position is exempt under the Special Measure Provision, Section 12 (1) of the Equal Opportunity Act 2011 (Vic).
This position is a professional development opportunity for University of Melbourne staff. Only current Continuing, Fixed-Term, and Casual staff are eligible to apply. Eligible staff wishing to apply must update their profile on the application page to indicate they are ‘currently employed by the University of Melbourne’. This will confirm eligibility for positions that are open to internal staff applicants only.
As required by clause 1.15.9 of the 2024 EA, after seven days of internal advertising, current casual or fixed-term employees of the University will be provided with prior opportunity to apply for and be considered for vacant continuing positions if they meet the following criteria:
- they have been employed by the University over two or more semesters and over two consecutive calendar years,
- they have been employed on a 0.5 FTE or more time fraction, and
- they have the skills, experience, qualifications, and expertise required by the Selection Criteria.
In addition, redeployment candidates will be given a prior opportunity under the Recruitment and Appointment Policy together; this cohort is known as Priority Candidates.
About -Murrup Barak
Murrup Barak means ‘the spirit of Barak’ in Woiwurrung language. We chose this name to honour the memory of William Barak – a visionary Wurundjeri leader.
Murrup Barak has a diverse team delivering on our objectives and annual priorities in support of the Aboriginal and Torres Strait Islander student cohort. We work closely with colleagues across the Student and Scholarly Services division, Chancellery, and Indigenous Leadership of the University to achieve outcomes in Indigenous outreach, engagement, and student support. Murrup Barak also delivers wellbeing, cultural, social, and academic support services, such as the Indigenous Tutorial Access Scheme to support Aboriginal and Torres Strait Islander students at any stage in their degree.
The purpose of Murrup Barak is to provide a safe, responsive, and empowering service to Aboriginal and Torres Strait Islander students. We support First Peoples both interested in higher education and currently enrolled at The University of Melbourne.
About the Role
Join our dynamic team as the Coordinator of Access and Participation! In this role, you'll be at the heart of collaboration, partnering with key professionals in Murrup Barak, Future Students, Admissions, and Faculties. Your mission? Implement policy, manage crucial documentation, and dive deep into data analysis. You'll serve as a beacon of advice and support for Aboriginal and Torres Strait Islander applicants, ensuring their journey is smooth from start to finish.
Reporting to the Director of Murrup Barak, you'll have the autonomy to shine independently while also thriving in a team environment. Initiative is key as you handle documentation, manage inquiries, and tackle administrative tasks head-on. Your ability to prioritise and communicate effectively will be instrumental in resolving challenges and keeping operations running seamlessly.
Responsibilities include:
- Managing the collection, verification, and storage of documents for Aboriginal and Torres Strait Islander students using internal University systems.
- Ensuring the authenticity of student documents, including detecting and evaluating potential falsification, and offering strategic recommendations to senior management.
- Offering extensive support to current and prospective students, families, and school staff by promptly and effectively addressing inquiries.
- Collaborate with community members, Aboriginal and/or Torres Strait Islander organizations, and Elders as required.
About You
We're in search of an administrative expert renowned for their attention to detail and precision. If you've navigated similar roles before, mastering complex tasks and advising on policies, you're exactly who we need. While teamwork is essential, the ability to work independently is valued. Your organisational prowess and problem-solving will ensure seamless management of tasks and deadlines. You'll be an effective communicator and go above and beyond in delivering outstanding customer service.
You will also have:
- A bachelor's degree with relevant work experience, or a comparable blend of experience and education/training.
- Display advanced computer literacy, including proficiency in MS Office suite, particularly Word and Excel, and familiarity with tools like Qualtrics and Zoo
- Contribute effectively to problem-solving initiatives and exhibit adaptability in reviewing and enhancing processes.
- Showcase exceptional organisational abilities, adept at successfully juggling multiple tasks concurrently.
- Exhibit strong computer skills, especially in database management and Microsoft applications.
- Demonstrate a track record of handling confidential information with discretion and professionalism.
Benefits for Indigenous staff
- Cultural leave: Indigenous staff members are entitled to up to five days of non-cumulative paid leave per calendar year for the purpose of attending NAIDOC, community, cultural and ceremonial activities.
- University policies: Indigenous staff are supported by the University’s Reconciliation Action Plan and Indigenous Employment Framework, with the commitment to improving the employment, retention and career progression outcomes for Indigenous staff members
- Indigenous Staff Network: Employees who have identified themselves as Aboriginal and Torres Strait Islander will have access to the Indigenous Staff Network (ISN)
- Cultural events: The University hosts annual cultural events such as the Wominjeka to begin the Academic Year and the Narrm Oration, and recognises significant times throughout the year such as Reconciliation Week, Mabo Day and NAIDOC Week.
- Employee Assistance Program: Aboriginal and Torres Strait Islander Support Line is available free for you and your immediate family members.
'Indigenous' here means a person of Aboriginal and/or Torres Strait Islander descent.
Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.
We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments to the recruitment process, please contact Kim Groizard at via email at hr-careers@unimelb.edu.au.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Applications close: Day Month 2024 11:55 PM Australian Eastern Daylight Time (AEDT)
Position description:
Position Description
