Position Number: 0034171
Location: Parkville
Role type: Full-time; Fixed-Term for 12 Months
Faculty: Education
Department/School: Academic Services
Salary: UOM 8 – $119,742 - $129,607 p.a. plus 17% super
- Lead and inspire in a dynamic academic environment, shaping exceptional learning and teaching experiences for both students and educators.
- Make a meaningful impact in a role that combines leadership, problem-solving, and a commitment to enhancing education.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
Oversee a small, high-performing team and work to drive innovation, streamline processes, and ensure excellence in the delivery of the Faculty of Education’s programmes and courses. This role demands strategic vision and operational expertise, requiring you to manage resources effectively, oversee academic processes, and champion evidence-based decision-making aligned with the Faculty’s strategic priorities. You will collaborate with internal and external stakeholders, ensuring seamless coordination and continual improvement of academic programmes and the student experience.
Your responsibilities will include:
- Leading and managing the Academic Programs Team: Providing leadership, mentorship, and support to the team. Overseeing academic processes such as Board of Examiners, Special Consideration, and academic progress, ensuring compliance with university policies and procedures.
- Driving operational excellence: Developing and refining administrative processes, timetabling, and subject scheduling to ensure efficiency and accuracy. Managing the Faculty’s Learning Management System (LMS) and class registration processes, resolving issues, and enhancing user experiences for staff and students alike.
- Enhancing the student and staff experience: Coordinating the Subject Experience Survey (SES) process, promoting engagement, and analysing feedback to drive improvements. Managing communication with staff and students through well-crafted guides, schedules, and resources to ensure clarity and consistency.
- Supporting decision-making and resource management: Analysing data and preparing insightful reports to inform Faculty decisions. Monitoring and managing budgets, scholarships, and gift expenditure, ensuring compliance and the effective use of resources in alignment with strategic priorities.
Who We Are Looking For
You are a natural leader with a talent for collaboration and cultivating a supportive team environment. With exceptional interpersonal and communication skills, you build and nurture positive relationships, both within and beyond the University. Your ability to manage competing priorities with grace and precision is matched by your resourcefulness and keen problem-solving acumen. A sharp eye for detail and a commitment to excellence underpins your work, as does your initiative, sound judgement, and capacity to anticipate needs and deliver creative, pragmatic solutions. Above all, you bring a positive, adaptable mindset and a genuine passion for enhancing the student and staff experience through thoughtful leadership and innovative practice.
You also have:
- A tertiary qualification in a relevant field, combined with substantial experience or an equivalent blend of education, training, and practical expertise.
- Expertise in academic administration and processes, demonstrating proficiency in managing complex academic operations.
- Strong technical and analytical capabilities. Possessing advanced proficiency in the Microsoft Office suite and experience working with university systems. Skills in data analysis and reporting to support decision-making and process optimisation.
- Experience in managing digital learning systems and resources. Proven ability to oversee and improve the use of Learning Management Systems (LMS) for subjects and communities.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Education
The Faculty of Education (FoE) fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. FoE stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing our resources and expertise as part of collaborative efforts to build a resilient, equitable and sustainable future.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- A brief cover letter outlining your interest and experience
- Responses against two specific points listed in the Selection Criteria^ (see below)
Point 3. Demonstrated ability to design and manage services to meet the needs of students and the organisation.
Point 9. Demonstrated ability to lead, manage and motivate professional staff within diverse organisational settings.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
