Current opportunities for existing staff at Melbourne

This is a listing of ALL jobs currently advertised including those exclusive to current University Staff (i.e. “Internal Applicants Only” positions).

Philanthropy Officer

Job no: 0056260
Location: Parkville
Role type: Full time; Fixed-term for 18 months
Department/School: Advancement
Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia’s #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

About the Role
This is an excellent opportunity to gain exposure across a wide range of fundraising and project management activities and build your career profile in the Advancement space.

As a Philanthropy Project Officer, you will support philanthropic and stakeholder engagement strategies for the Peter Doherty Institute for Infection and Immunity. With strong prioritisation skills and a high degree of initiative, you will assist with the delivery of programs and activities to engage with prospective and existing donors. You will draft engaging information materials showcasing the positive impact of gifts and donations, write concise meeting briefings and reports and support the delivery of events.

In this role, you will have the opportunity to work with experienced fundraisers, project managers and leading scientists to highlight how donor contributions support the Doherty Institute’s ability to conduct world class research at the cutting edge of science.

In a typical week at work, you may:

  • Coordinate and provide administrative support to ensure efficient running of the day-to-day activities within the relevant philanthropic projects
  • Prepare documentation to assist relevant teams with gift establishment, implementation and reporting
  • Provide assistance with meetings including scheduling, venue & catering booking, coordination and registration of participants and the collation and organisation of meeting papers
  • Coordinate donor visits and events, including tours of the Institute and preparation of briefing materials

About You
You will be a highly motivated self-starter with excellent organisational skills and experience in navigating competing priorities and project deadlines. As a keen problem solver, you anticipate and eliminate obstacles to ensure projects are delivered on time.

Your proactive, positive and service-oriented approach, coupled with professionalism and discretion, enables you to quickly build strong relationships with a wide range of stakeholders.

Ideally, you will further have:

  • Completion of a degree or advancement diploma, or an equivalent combination of relevant experience and education/training
  • Demonstrated experience and confidence in working with sensitive and confidential information and issues and with a range of staff across a complex organisation, including senior executive staff and academics
  • Financial literacy and understanding of administrative processes and policies
  • Advanced proficiency in Microsoft Office suite

About Advancement at The University of Melbourne
The Advancement Office aims to facilitate the establishment and maintenance of mutually beneficial relationships between and across the University and various faculties and its alumni, friends, and benefactors. 

About The Peter Doherty Institute for Infection and Immunity
Finding solutions to prevent, treat and cure infectious diseases and understanding the complexities of microbes and the immune system requires innovative approaches and concentrated effort. This is why The University of Melbourne – a world leader in education, teaching and research excellence – and The Royal Melbourne Hospital – an internationally renowned institution providing outstanding care, research and learning – have partnered to create the Peter Doherty Institute for Infection and Immunity (Doherty Institute).

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements and generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit

Be Yourself
At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience.  Please note that you are not required to provide responses against the selection criteria in the Position Description.

Please note, interviews may commence during the advertising period, please submit your applications at the earliest convenience.

Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at

Due to the impacts of COVID-19, we are currently prioritising applications with current valid working rights in Australia and candidates who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements:

The University of Melbourne is required to comply with applicable health guidance and directions issued from the Victoria Health Minister. The University of Melbourne requires all University of Melbourne employees to be fully vaccinated against COVID-19, unless an exemption order applies. All applicants therefore must meet this requirement when submitting an application.


Position Description

Share this:

| More

Applicant log in

Work type